User Guide | For Schools or Districts | JoeZoo

User Guide for G Suite Administrators


User: G Suite Administrators

Introduction to User Guide

Welcome to the User Guide for G Suite Administrators. This user guide is designed to provide necessary setup instructions and helpful resources for administrators implementing JoeZoo within their schools and/or districts. Administrators are recommended to start with this user guide, whether they have created their JoeZoo account or are just about to create it.


What is JoeZoo? 

Administrators who would like to learn more about JoeZoo and the available packages can use this resource.


Account Creation

Administrators can use the following steps to create their JoeZoo Administrator Account: 
  1. In your web browser, go to joezooapp.com 

  2. Click “Sign In With Google” to register with the Google account you use to administer your school or district's primary Google Domain

  3. Select “Google Administrator” as your account type

  4. Add your name and preferred salutation

  5. Input your primary Google Domain (e.g. schooldomain.org) 



Account Management

Google Administrators can manage the following details:
  1. Profile

  1. School/District

  1. Notifications

  1. Account Settings

  1. Support Resources 

  1. Log Out

Google Administrators can access their Account page on the JoeZoo web app (not on JoeZoo Express) using the following steps: 
  1. Sign into the JoeZoo App at joezooapp.com

  2. Click the button with your first name, located at the far right of the top navigation bar

  3. Select the category you would like to view or edit


JoeZoo Express Installation

Administrators should install the JoeZoo Express add-on for all teachers and students. Administrators are the only user type that can install JoeZoo Express for multiple users at once, thus saving time for teachers and students. 

When administrators install JoeZoo Express for all teachers and students, this enables all of the feedback and grading tools for them to use in Google Docs. Installing JoeZoo Express for users all at once ensures teachers and students have the add-on installed correctly, which will reduce time troubleshooting individual issues should they arise  if they conduct the installation on their own. 
Administrators can use the following steps to install JoeZoo Express for teachers and students: 
  1. Go to the JoeZoo Express page on G Suite Marketplace
  2. Click “Install”, then "Continue"
  3. Allow Google to access the listed set of permissions
  4. Enable the JoeZoo App for all teachers and students (this step is required to auto-install the JoeZoo Express add-on for teachers and students)
  5. After installation is complete, approve teacher and student access to the how-to videos in the JoeZoo Youtube Channel (for detailed steps, visit this Google support page)
  6. Add "joezooapp.com" to your school's "Safe Senders List" to ensure teachers will be able to receive JoeZoo support ticket replies (for detailed steps, visit this Google support page)


Adding Domains

If a school or district uses multiple Google Domains for teachers (e.g.  teacherdomain.org)  and/or students (e.g.  studentdomain.org),  administrators will need to add these additional domains on JoeZoo. 

This step will enable JoeZoo’s features for users that use secondary domains provided the installation step has been completed using the primary Google Domain.

Administrators can use the following steps to add secondary domains:
  1. Sign into the JoeZoo App at joezooapp.com

  2. Click the “Domains” tab, located in the upper left of the top navigation bar

  3. Input any secondary domains in the empty fields

  4. Click “Verify Domains”



Adding Teachers

Adding teachers to JoeZoo is one of the most important steps after installation. Adding teachers to JoeZoo enables all teacher features and will activate all of the student features for the students they teach. 

If a teacher is not added to the "Teachers" tab in JoeZoo, they and all of their students will be unable to use JoeZoo's features.

Administrators can use the following steps to access the Teacher page in their JoeZoo web app:
  1. Sign into the JoeZoo App at joezooapp.com

  2. Click the “Teachers” tab, located at the upper left of the top navigation bar
Choose option A, B, or C below to add teachers. 


Option A: Connecting Google OUs (Organizational Units)

  1. Click “Connect Google OUs”

  2. Select OUs (Organizational Units) that contain teachers only

  3. Click “Sync OUs”


Option B: Importing a List of Teachers

  1. Click “Import Google Sheets” or “Import CSV” depending on where your teacher list is located

  2. Select file containing teachers’ names and emails


Option C: Add Teachers Manually

  1. Under “Teacher Activations”, enter the teacher’s email, first name, and last name

  2. Click the “Save” icon

  3. Repeat until all teachers have been added



Features

Administrators within a school and/or district who are subscribed to a JoeZoo PRO package offers collaborative features for teachers in their school or district.

Rubrics

Administrators who want to learn more about how Rubrics in JoeZoo work for teachers and how they can copy or share rubrics with other teachers can read this article.

Comment Sets

Administrators who want to learn more about how Comment Sets in JoeZoo work for teachers and how they can copy or share comment sets with other teachers can read this article.   


JoeZoo's Protection of Privacy and Data

Administrators can access JoeZoo’s Privacy Pledge and Privacy Policy and view JoeZoo’s Privacy & Data Security video in this  FAQ article .




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